Contracts And Procurement IP1

Overview:

Project contract and procurement management involves making a decision to outsource work, developing a statement of work, submitting a request for proposal, awarding the contract, and then managing the procurement until contract completion. Having a detailed procurement plan lowers the risk of nonfulfillment of contracted work. In this class, you are to develop a Contract and Procurement Plan that identifies planning and execution components from developing the statement of work through the final contract delivery.

In this first Individual Project, you are asked to develop the outline of the sections that will be included in the Contract and Procurement Plan document.  The other information you will include is a high-level description of the project that you will be conducting the project procurements for.

Project Selection:

The first step will be to select a project for which you wish to develop a Contract and Procurement Plan. This project will be used as the basis for each of the assignments throughout the course and should conform to the following guidelines:

  • Nontrivial: The selected project candidate should reflect a real-life project.
  • Domain knowledge: You will be applying knowledge of this project to address assignments related to purchasing products or services outside the project team work, which requires the fulfillment of terms laid out in a contract.

Assignment:

Your first task in this process will be to select a project to use as the basis of your Key Assignment. You will also create the shell document for the final Key Assignment document deliverable that you will be working on throughout the course. As you proceed through each phase of the project, you will add content to each section of the final document to gradually complete the final project delivery, which is the Contract and Procurement Plan.

The project deliverables are as follows:

  1. Submit your project proposal to your instructor for approval.
  2. Contract and Procurement Plan document shell
    • Use Microsoft Word
    • Title Page
      1. Course number and name
      2. Project name
      3. Your name
      4. Date
    • Table of Contents
      1. Use autogenerated TOC
      2. Should be a separate page
      3. Maximum of 3 levels deep
      4. Update the fields of the TOC so it is up-to-date before submitting your project
    • Section Headings (Create each heading on a new page with “TBD” as the content except for sections listed under “New Content” below.)
      1. Project Outline
      2. Make-or-Buy Analysis
      3. Contract Type Selection
      4. Request for Proposal (RFP)
      5. Statement of Work (SOW)
      6. Source Selection Criteria
      7. Procurement Contract Award
      8. Procurement Risks
      9. Procurement Management Process
      10. Contract Administration Process
      11. Change Control Process
      12. Quality Control Plan
      13. Performance Reporting Plan
      14. Project Procurement Legal Rights and Responsibilities
      15. Project Procurement Closeout
  3. New Content (to be Inserted in document shell)
    • Project Outline
      • Give a brief description of the project.
      • Material taken from approved proposal submitted to instructor will serve as the draft for the proposal.
      • Project must be approved by the instructor.
    • Make-or-Buy Analysis
      • Discuss why the procurement portion of the selected project is going to be sourced out (or bought).
      • Discuss the pros and cons of making (or keeping within the project team) versus outsourcing.
      • Include a financial and schedule deadline justification.
    • Contract Type Selection
      1. Discuss the pros and cons of at least 3 contract types for this project.
      2. Identify the final contract type selected, with a justification.
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